Executive Assistant
Silent Eight is a cutting-edge technology company focused on providing AI-driven solutions to enhance security and operational efficiency. Our innovative platform helps financial institutions and corporations mitigate risks and streamline processes. We pride ourselves on a dynamic and inclusive work environment that fosters growth and creativity.
We are seeking a highly organized and proactive Executive Assistant to support our Chief of Staff. The ideal candidate will have exceptional administrative skills and experience in managing executive schedules, arranging complex travel plans, and assisting with internal audits and security initiatives. This role requires a high level of confidentiality, discretion, and professionalism.
Key Responsibilities:
Calendar Management: Manage the CEO, COO, and CTO’s calendars, scheduling appointments, and coordinating meetings with a high level of confidentiality and discretion
Travel Coordination: Arrange complex and detailed travel plans for CEO, COO & CTO, including itineraries and agendas. Compile and organize documents for travel-related meetings
Audit Assistance: Assist in planning and executing internal audit engagements, including risk assessments, audit planning, and reporting
Security Programs: Support developing and delivering security awareness and training programs for employees
Report Preparation: Assist in the preparation of detailed audit reports, including findings, analysis, and recommendations
Policy Development: Assist in developing, reviewing, and updating information security policies, standards, and procedures to ensure alignment with industry standards and regulatory requirements
ESG Support: Assist in coordinating and supporting the company's ESG initiatives and activities.
Qualifications:
Proven experience as an Executive Assistant or similar role
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to handle confidential information with integrity and discretion
Experience with travel coordination and calendar management
Familiarity with internal audit processes and information security practices
Ability to work independently and as part of a team in a fast-paced environment.
Fluent English
What We Offer:
Engagement type: B2B contract
Employee stock options
Paid days to balance your work and life in a way that suits you best
Location: Fully-remote, forever
Career growth: Promotion and great development opportunities within the organization
A dynamic and inclusive work environment
The chance to work with cutting-edge technology and innovative solutions.
- Locations
- Poland
- Remote status
- Fully Remote
Our Culture
You will be co-creating our business solutions
We believe that your feedback allows us to create the best solutions as well as adjusted work culture. You will have a real impact on the growth of the company and the product we develop.
Experienced team
We aren’t your run-of-the-mill tech start-up. At Silent Eight, everyone is a leader in their own field with perspective and experience shared across teams and departments.
Development-centric
Because learning never ends, we empower our employees to invest in themselves. We provide a range of resources such as paid Development Days, in-house training, lunch-and-learns, etc. to make sure our employees are continuing to grow each day.
Team building events
We know that our success is only possible if we work together as a team. We are a group of passionate individuals united by a common mission. Therefore we like to meet together regularly to connect not just as coworkers, but as human beings, whether it’s at an offsite in Dubai or a weekly “Tea Time” to catch up.
100% remote work forever
We are not new to working remotely. In fact, we’ve been doing it since 2013 and we know how to make you feel supported, connected, and included. We believe that the freedom to choose where you work from is important to finding the journey that is right for you.
Don’t wait! Join our team today!
Silent Eight is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other classification protected by applicable federal, state or local law.
Statement on Unsolicited Outreach by Recruitment Agencies
Silent Eight Pte. Ltd. and its affiliates and subsidiaries (“Silent Eight”) have an internal recruiting team. Silent Eight may occasionally supplement our recruitment efforts with the assistance of staffing agencies, placement services, and professional recruiters (“Agency”).
To protect the interests of all parties, Silent Eight will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Silent Eight, including unsolicited resumes sent to any of Silent Eight mailing addresses, email addresses, directly to Silent Eight coworkers, or to Silent Eight’s database will be considered Silent Eight property. Silent Eight will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Silent Eight will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.
Agency must obtain advance written approval from Silent Eight to submit resumes, and then only in conjunction with a valid fully executed placement agreement and assignment letter. Silent Eight will not pay a fee to any Agency that does not have such written agreement in place.
If you are an Agency wishing to work with Silent Eight, please use the contact form posted on our website (https://silenteight.com/get-in-touch).
Executive Assistant
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